Service Area 01
Bookkeeping and Finance Operations
We run your company's daily bookkeeping and finance operation remotely, through a specialist team in our own office. No bookkeeper on your payroll, and no dependence on a single person.
One contact, a full team
You get a lead specialist and a named backup for this area; other specialists step in from the team when needed.
Our Approach
Bookkeeping is not a job title. It is a daily rhythm.
Bookkeeping is the most repetitive work in a company and the least tolerant of interruption. If invoices are not issued, collections slip. If ledger accounts do not tie out, reconciliation turns into an argument. If document flow breaks down, your certified public accountant (SMMM) cannot produce accurate tax returns. In most companies, all of this still rests on one person's shoulders.
We treat this as an operation, not a position. We put the work on a standard flow, define the daily rhythm and run it as a team. The result is a finance operation that depends on a system rather than an individual, does not stall during leave or illness, and scales as you grow.
Team continuity
Your operation depends on a team whose members cover each other's work, not on one person. Leave and illness do not stop it.
A defined process
Who does what, and when, is written down. The question of who owns a task disappears.
Capacity that scales
When transaction volume grows, you widen the scope of the service instead of starting a hiring search.
What We Usually See
This is where companies usually need this service
Documents arrive through every channel
Invoices sit in email, bank slips in WhatsApp, contracts in a folder somewhere. By month-end nobody can tell who sent what.
Ledger accounts do not match reality
Balance disputes with customers drag on, collections are delayed, and cash flow forecasting becomes impossible.
Everything sits with one person
When that person takes leave, falls ill or resigns, the operation stops and the knowledge leaves the company with them.
Your accountant works late and with gaps
Paperwork arrives in one batch at month-end, and errors get patched with retroactive corrections.
Scope of Work
What we actually do
Scope is set by your transaction volume and needs. The headings below cover everything we run in this area.
Invoicing and document processes
- Issuing sales invoices and managing e-Invoice / e-Archive (Türkiye's mandatory e-document system)
- Checking incoming invoices, matching them and running the approval flow
- Matching delivery notes, purchase orders and contracts
- A digital document archive with a clear access structure
- Chasing missing documents on a set reminder discipline
Ledger account management
- Daily posting of customer and supplier ledger accounts
- Reconciliation preparation and periodic reconciliation rounds
- Accounts receivable and accounts payable aging reports
- Tracing balance discrepancies back to their source and clearing them
Banking, collections and payments
- Daily posting and reconciliation of bank movements
- Collection follow-up and reporting on receivables coming due
- Preparing the payment plan and the payment instruction list
- Reconciling POS, virtual POS and other collection channels
- Cheque and promissory note portfolio tracking
Operating rhythm and reporting
- A daily, weekly and monthly workflow calendar
- Cash position and cash flow tracking
- Expense tracking and classification of cost lines
- Periodic management report
- Managing the flow of documents and information to your accountant
What You Get
The output is concrete.
When we run this area, these are the things that get produced regularly and stay with you:
- Ledger accounts posted daily and reconciled
- A weekly cash position with collection and payment lists
- A monthly management report and the pre-closing document set
- Complete, on-time document flow to your CPA (SMMM)
- A written operating procedure specific to your company
FAQ
Questions about this service
The questions we hear most in this area. See the main FAQ for everything else.
Can you work with our existing accounting software?
Do you place staff in our office?
Can we keep working with our current accountant?
How do we get documents to you?
Related Areas
Most often combined with this service
Accounting & Tax Advisory
Statutory books, tax returns, tax planning and CPA services, running on the same flow as your bookkeeping.
ExploreFinancial Advisory & Reporting
Cash flow, budgeting, financial analysis and a monthly report set written in management language.
ExplorePayroll, HR Records & Social Security
Payroll, personnel files, SGK filings and incentive analysis, run on a confidentiality-first basis.
ExploreIntroductory Call
Where do you stand on bookkeeping & finance operations?
In the introductory call we map your current workflow and agree what scope makes sense in this area.