Introduction and needs analysis
We talk through the size of the company, its sector, transaction volume and current structure, and map out together who currently does what.
1 meetingOutsourced Finance & Bookkeeping Department
Not one bookkeeper.
A finance team.
From bookkeeping to tax compliance, payroll to management reporting, we run your day-to-day finance operation remotely with our own specialist team. You get the capability without carrying the headcount or depending on one person.
30-Minute Free Introductory Call — not a sales pitch, but a working session where we map your current finance workflow.
Daily operations flowA typical day
01Incoming invoice checkDone
02Bank reconciliationDone
03Collections follow-upIn progress
04Payroll preparationScheduled
05Accountant document packIn progress
Assigned teamlead specialist + backup coverage
One contact, a full teamYou talk to one person; bookkeeping, payroll, tax and reporting specialists work behind them
Remote and centralisedNo desk, equipment or software overhead in your office
Works with your accountantWe coordinate with your existing certified public accountant (SMMM)
ScalableWhen volume grows you widen the scope, not the headcount
What We Do
Accounting is not a service you buy.
It is an operation you run.
Companies buy accounting but still run the finance operation themselves. The gap shows up as late collections, ledgers that do not reconcile and documents nobody can find at month end.
We close that gap. A team runs the daily operation, we own the coordination with the accounting side, and management gets a regular, readable picture. You end up with a structure that depends on a system rather than on one person.
01
We take over the operation
Invoicing, ledgers, banking, collections, payments and document flow sit with us. You no longer need an in-house role to chase them.
02
We bridge you and your accountant
We coordinate with your certified public accountant (SMMM) and manage the flow of documents and information. If you prefer, our own team can provide that service too.
03
We give management a clear picture
Cash position, receivables ageing and a monthly management report come as standard. On critical matters you hear from us immediately.
The Current Picture
The problem does not start in accounting.
It starts in the operation that feeds it.
Six patterns we keep seeing in client conversations. If even one feels familiar, the issue is process design rather than staffing.
01
Bookkeeping sits with one person
When that person is on leave, off sick or resigns, the operation stops — and most of the knowledge leaves with them.
02
The owner becomes the chaser
Was the invoice issued? Was the payment made? Did the document go out? The agenda fills up with operational checking.
03
Your accountant works with late, partial data
Documents arrive in one batch at month end, and errors get patched with retrospective corrections.
04
Ledgers do not reflect reality
Balance disputes delay collections and make any cash forecast unreliable.
05
There is no management report
Profitability is discussed once a year, usually only through a tax lens.
06
Hiring does not fix it
A new hire inherits an undefined process, and the same pattern repeats itself.
The Decision
One employee,
or a team?
We compared an in-house bookkeeper with a team-based outsourced model across the same criteria. The point is not to claim a lower cost, but to show a structural difference.
Dimension
An in-house bookkeeper
The BEKA finance and accounting team
Depth of expertise
Limited to what one person knows. Bookkeeping, payroll, foreign trade and reporting are all expected from the same individual.
Separate specialists for bookkeeping, accounting, payroll, foreign trade and reporting, working as one team.
Continuity
Leave, sick days and resignations bring the operation to a halt.
Handover is built in. The operation depends on the team, not on one person.
Recruitment
Job ads, interviews, probation and onboarding all consume company time.
The team is already in place. Once setup is complete, we take the operation over.
Training and regulatory updates
Training costs and tracking legislative change sit with the company.
Keeping up with legislation and training our people is our responsibility.
Physical infrastructure
Desk, computer, software licences, office space and running costs.
Remote and centralised. No additional infrastructure in your office.
Institutional knowledge
When the employee leaves, most of what they knew leaves with them.
Processes are written down. Institutional memory stays in the documentation.
Capacity
Fixed capacity. When volume rises, a second hire becomes the question.
Scalable scope. When volume rises, the model expands.
Control and review
In most cases the same person both makes the entry and checks it.
Preparation and review are separated, and reconciliation runs on a set rhythm.
Coordination with your accountant
Chasing documents becomes another item on the owner's agenda.
We manage the flow of documents and information on your behalf.
Management reporting
Usually out of scope, produced only when someone asks.
A standard reporting set is part of the service.
This comparison is intended to explain structural differences. Every company has a different transaction volume, sector and set of expectations; for many businesses a team-based model can produce a more workable operation than an in-house hire. We do not promise a specific saving.
The Model
Your company, your accountant and your daily operation in one coordination layer
Accountants are not our competitors. By taking on the daily finance operation, we make the work easier for the company and for the accountant alike.
The model for accountantsOwner of the operation
The company
- Issues invoices and documents
- Collects and pays
- Employs people
- Needs a clear picture to make decisions
What they gainA more orderly, more professional finance operation
Coordination layer
BEKA
BookkeepingFinance OperationsPayroll & SGKAccounting & TaxTax ComplianceReportingProcess Management
What we take onThe entire daily finance operation
Professional expertise
Certified public accountant (SMMM)
- Statutory books and tax returns
- Interpreting legislation
- Tax practice
- Professional liability
What they gainFocus on expertise instead of operational load
We bring the company, the accountant and the daily finance operation together in a single coordination layer. Everyone does their own work, and we close the gap in between.
Operating Model
From scattered threads to a single point of coordination
In most companies, financial information travels between points that are not connected to each other. Every gap between them means delay and error.
Today9separate contacts
Company ownerBookkeeperAccountant (SMMM)BankEmployees and payrollSuppliersCustomer collectionsDocuments and archiveInvoices
The owner deals with nine separate points, one at a time.
The BEKA model1coordination layer
The company
The BEKA finance and operations team
Integrated process management
Coordination with your accountant
Regular management reporting
One coordination layer: a defined flow, a single point of contact and regular reporting.
How We Work
Handover takes eight steps
The path we follow from the first conversation to full handover. The aim is not to start a service, but to build an operation that works.
See the full processMapping the current flow
We trace invoicing, documents, collections, payments and payroll end to end, identifying bottlenecks and duplicated work.
3–5 daysDefining the service model
We settle the scope, the team structure and the reporting set. If we are working alongside your existing accountant, we define how coordination will run.
1 weekSetting up the digital flow
We put in place a single point for document collection, a naming standard, access permissions and communication channels. This step is the backbone of the operation.
1 weekHandover and parallel running
We take the operation over. For the first period we run in parallel with the existing setup and close the gaps that surface.
2–4 weeksService Architecture
Nine areas, one operation
We structured our work as nine connected areas rather than a long list. Start with what you need today and widen the scope as the business grows.
All service areas01
Bookkeeping & Finance Operations
Daily handling of invoicing, customer and supplier accounts, banking, collections and document flow.
Explore02Accounting & Tax Advisory
Statutory books, tax returns, tax planning and CPA services, running on the same flow as your bookkeeping.
Explore03Company Formation & Trade Registry
The right legal form, the registration process, and a finance setup that works from day one.
Explore04Payroll, HR Records & Social Security
Payroll, personnel files, SGK filings and incentive analysis, run on a confidentiality-first basis.
Explore05Financial Advisory & Reporting
Cash flow, budgeting, financial analysis and a monthly report set written in management language.
Explore06Foreign Trade Operations
Landed cost calculation, FX compliance tracking and coordination of customs processes.
Explore07Grants & Government Incentives
Eligibility analysis and application management for KOSGEB, investment incentives and SGK incentives.
Explore08Operations & Process Consulting
Mapping, redesigning and implementing finance and back office processes.
Explore09Finance Technology & Process Automation
Simplifying the finance operation through digital workflows, data integration and automation of repetitive work.
ExploreService Models
Four ways to work, one architecture
We do not sell packages. We decide on the starting model together, based on your transaction volume, your team and your current relationship with an accountant.
Let's Find Your ModelOperations
Daily bookkeeping and finance operations
Running the daily operation without a bookkeeper on your payroll. Your accountant continues with their own work.
- Invoice and document processes
- Customer and supplier ledger management
- Banking, collections and payment follow-up
Best suited toCompanies looking to hire a bookkeeper, or not getting enough from the one they have
Integrated
Operations, coordination with your accountant and reporting
Alongside the daily operation, we also handle coordination with your existing accountant and your management reporting.
- Everything in the Operations model
- Managing document and information flow to your accountant
- Pre-close checklist
Best suited toCompanies that want to keep their accountant and need proper reporting
Finance Centre
Bookkeeping, general accounting, tax and statutory filings
The whole finance and accounting operation under one roof. The statutory accounting and tax work is handled by our own team.
- Everything in the Integrated model
- Statutory books and tax returns
- Tax advisory and planning
Best suited toCompanies that would rather not deal with several separate providers
Strategic Partnership
Finance Centre plus analysis, budgeting and process design
Financial management support on top of the operation: budgeting, financial analysis, process design and participation in management meetings.
- Everything in the Finance Centre model
- Budget preparation and variance tracking
- Financial analysis and scenario work
Best suited toCompanies that need financial management support through growth, investment or lending processes
These are not fixed packages or subscription plans. We define the scope of work together, based on your business needs, transaction volume, team structure and your existing relationship with your accountant.
Who We Serve
One model, different needs
What a company needs from its finance operation changes with its size and stage. Here is what we prioritise for six profiles.
All profiles01
New Ventures
Set the company up, and set its finance foundation up correctly from day one.
Decisions made at formation stay with you for years. When the company type, tax regime and record-keeping are right from the start, you are not going back to correct them while you are trying to grow.
02
SMEs
A professional finance operation without building a full-time department.
Employing a bookkeeper, an accountant and a reporting specialist at the same time is not realistic for most SMEs. A team-based model gives you all three capabilities through a single structure.
03
Growing Companies
Keep your finance processes ahead of your growing operation.
When revenue doubles, transaction volume doubles with it. A setup that depends on one person breaks at this point, and the break shows first in collections, then in reporting.
04
Import and Export
Run finance, accounting and foreign trade operations as one.
In foreign trade, unless landed cost, exchange differences and the document chain are managed together, real profitability becomes impossible to see.
05
Foreign Investors
Run your Turkish entity and its finance operation from a single point.
Setting up a company in Türkiye means working with people who know both the local legislation and how operations actually run here. From formation through to payroll, you deal with one point of contact.
06
Certified Public Accountants (SMMM)
Hand your clients' daily operation to a professional team.
Day-to-day operational requests consume the time a certified public accountant (SMMM) would otherwise spend on professional work. We take that load on so you can focus on what you are licensed to do.
Cost Comparison Tool
The cost of an employee
is more than their salary.
Desk space, equipment, software licences, recruitment, training and the capacity lost to leave never appear as a single payroll line. Added up, the picture changes.
The tool gives an approximate comparison. It is not a quote, an official cost calculation or a savings guarantee.
Example cost breakdownone role / monthly
This breakdown is illustrative and varies by company. Enter your own figures to see your real picture.
How We Build Trust
A finance operation runs on trust. We build it through process.
This work means handling a company's most sensitive data. We earn that trust through a defined way of working, not through promises.
Team continuity
Every client has a named lead and a named backup. Leave, illness or a change in the team does not stop the operation.
Standardised processes
Who does what, and in what order, is written down. The work runs on a defined flow rather than on individual habits.
Access control
Access to data is role-based. Sensitive processes such as payroll run under separate authorisation.
KVKK-compliant data handling
Personal data is processed for a defined purpose and period, in line with obligations under KVKK (Türkiye's data protection law).
Separation of duties
The person who makes the entry is not the person who checks it. Reconciliation runs to a set calendar.
Transparent reporting
What has been done, what is outstanding and what risks have emerged are shared in regular reports.
We do not claim certifications or audit credentials we do not hold. The items above are practices defined in our engagement terms and service workflow.
Insights
Knowledge Centre
We write up the questions that come up most often in client conversations. Not sales copy — frameworks you can apply.
All insightsThe true cost of an in-house bookkeeper
What a bookkeeper costs is not what appears on the payroll run. Once the invisible line items and the structural risks are counted, the picture changes.
ReadWho should outsource bookkeeping, and who should not
Outsourcing is not the right answer for every company. We separate the situations where the model genuinely creates value from those where an in-house team is the better call.
ReadThe difference between bookkeeping and accounting
The two terms are used interchangeably far too often. In practice they are separate processes, serving different purposes and carrying different responsibility.
ReadFAQ
Frequently asked questions
The questions we hear most about the model, day-to-day working and your accountant.
What exactly do you do?
We run a company's bookkeeping and finance operation remotely, through a specialist team in our own office. That covers invoicing, ledger accounts, bank reconciliation, collections and payment follow-up, document flow, payroll and reporting. Where it is needed, we can also provide general accounting and the statutory accounting and tax service under the same roof.
Do you place staff in our office?
No. The model is remote and centralised. We do not put people on your premises; your work is handled by the team in our office. That means you carry none of the cost of desks, equipment, software or office space.
Who will we be dealing with?
Every client has a named lead specialist and a named backup. For specific areas such as payroll, foreign trade or tax, the relevant specialist steps in. So you have one point of contact, with a team behind them.
Do you ever come to our office?
The operation runs remotely. That said, we meet in person during setup and for periodic review meetings.
Do we need to change our accountant?
No. For a significant share of our clients we work alongside their existing certified public accountant (SMMM). Accountants are partners to us, not competitors. Taking the accounting and tax service from us is entirely optional.
How do you work with our accountant?
We manage the flow of documents and information: records are kept daily, missing documents are chased, a pre-close checklist is completed, and a complete set reaches the accountant on time. The accountant's daily operational correspondence with the client drops noticeably.
Introductory Call
Let's define the right model for your company.
In a free 30-minute call we map your current finance workflow and discuss which model fits. You leave with a written scope proposal.
Let's Find Your ModelMessage us on WhatsApp
Phone: 0212 606 20 45 (Weekdays 09:00 – 18:00 (GMT+3))Email: info@bekastrateji.com.trEvery request gets a first review within the same business day.