Working Model

First we understand the system, then we take it over

A remote finance operation succeeds or fails on the workflow built in the first few weeks. That is why we split onboarding into eight defined steps.

Typical transition

Analysis and setup usually take a few weeks. During handover we run in parallel with your current setup and close the open gaps.

Let's Find Your Model

How We Work

Handover takes eight steps

The path we follow from the first conversation to full handover. The aim is not to start a service, but to build an operation that works.

Introduction and needs analysis

We talk through the size of the company, its sector, transaction volume and current structure, and map out together who currently does what.

1 meeting

Mapping the current flow

We trace invoicing, documents, collections, payments and payroll end to end, identifying bottlenecks and duplicated work.

3–5 days

Defining the service model

We settle the scope, the team structure and the reporting set. If we are working alongside your existing accountant, we define how coordination will run.

1 week

Setting up the digital flow

We put in place a single point for document collection, a naming standard, access permissions and communication channels. This step is the backbone of the operation.

1 week

Handover and parallel running

We take the operation over. For the first period we run in parallel with the existing setup and close the gaps that surface.

2–4 weeks

Coordination with your accountant

We put the flow of documents and information to your certified public accountant (SMMM) in order. If you prefer, our own team can provide the accounting and tax service instead.

Ongoing

A reporting rhythm

A weekly cash view, a monthly management report and a periodic review meeting go into the calendar.

Ongoing

Scaling

As volume grows, or a new company or country is added, the scope expands. There is no hiring round to run.

As needed

Operating Rhythm

A calendar with no surprises

What happens when is clear from day one. Regular reporting, with immediate visibility on anything critical.

Daily

Bank transactions posted
Incoming invoices checked and matched
Sales invoices issued
Open channel for urgent requests

Weekly

Cash position updated
List of receivables falling due
Proposed payment plan
Missing document reminders

Monthly

Ledger reconciliation round
Pre-close checklist
Document pack to the accountant
Management report

Quarterly

Budget versus actual review
Process review meeting
Scope review
Risk and opportunity note

We do not treat every request the same way. Urgent and critical matters are prioritised and the process is managed by severity.

Digital Workflow

The backbone of remote work: document flow.

A remote model requires documents to move digitally through a defined flow. We build that flow for you and then run it.

One place for documents

Documents arrive through one channel. The scattered flow of different people sending things different ways stops.

One point of contact

Requests come in through one flow, get routed to the right specialist, and the outcome comes back to you in an orderly way. You do not chase different people.

A shared calendar

Close, payroll and reporting dates are set in the calendar from the start. Nobody has to chase a deadline.

A written process document

Who does what and when is written down. The process survives changes in people, and the document belongs to you.

Operating Model

From scattered threads to a single point of coordination

In most companies, financial information travels between points that are not connected to each other. Every gap between them means delay and error.

Today9separate contacts

Company ownerBookkeeperAccountant (SMMM)BankEmployees and payrollSuppliersCustomer collectionsDocuments and archiveInvoices

The owner deals with nine separate points, one at a time.

The BEKA model1coordination layer

The company

The BEKA finance and operations team

Integrated process management

Coordination with your accountant

Regular management reporting

One coordination layer: a defined flow, a single point of contact and regular reporting.

Team Structure

One point of contact, a team behind them.

You deal with one person: the specialist assigned to your company. Behind them sit separate specialists for payroll, tax, foreign trade and reporting. When your lead is on leave, a named backup steps in.

Lead specialist: daily operations and communication
Backup specialist: continuity
Area specialists: payroll, tax, foreign trade, reporting
Certified public accountant (SMMM): statutory and regulatory work, ours or yours
Process owner: quality control and periodic review

How We Build Trust

A finance operation runs on trust. We build it through process.

This work means handling a company's most sensitive data. We earn that trust through a defined way of working, not through promises.

Team continuity

Every client has a named lead and a named backup. Leave, illness or a change in the team does not stop the operation.

Standardised processes

Who does what, and in what order, is written down. The work runs on a defined flow rather than on individual habits.

Access control

Access to data is role-based. Sensitive processes such as payroll run under separate authorisation.

KVKK-compliant data handling

Personal data is processed for a defined purpose and period, in line with obligations under KVKK (Türkiye's data protection law).

Separation of duties

The person who makes the entry is not the person who checks it. Reconciliation runs to a set calendar.

Transparent reporting

What has been done, what is outstanding and what risks have emerged are shared in regular reports.

We do not claim certifications or audit credentials we do not hold. The items above are practices defined in our engagement terms and service workflow.

Introductory Call

Let's map your current workflow together.

30-Minute Free Introductory Call — in the first call we map who does what and where it gets stuck. You keep that map even if we never work together.